Civil registry documents
Civil registry certificates: translation and apostille
Civil status documents prepared for use abroad: apostille, translation and certification to a specific institution's requirements.
How we work
Certificates are needed for family reunification, visas, marriage abroad, citizenship, inheritance and registering a child. Requirements differ from country to country and even between institutions: some accept an apostille on the original, some require a re-issued certificate of the current format, and some insist on a sworn translator based in the destination country. We check this before the work begins.
Kyiv office and remote orders
Order at our office at 40/2 Volodymyrska Street, office 5, Kyiv, or remotely from Ukraine and other countries. Finished documents can be collected, delivered digitally or sent worldwide through postal operators.
What you can order
- Birth certificate
- Marriage certificate
- Divorce certificate
- Death certificate
- Certificate of name change
- Extract from the State Register of Civil Status Acts
- Certificate of marital status
- Proof of residence
What you receive
- Destination-country requirements checked first
- Apostille or consular legalisation
- Names spelled as in the international passport
- Consistency with the rest of the file
- Notarial certification or agency seal
- Remote handling
Related services
Frequently asked questions
Can a Soviet-era certificate be apostilled?
No. An apostille is only placed on documents issued by Ukrainian authorities after 1991. For an older certificate, a re-issued one in the current format is obtained first, and the apostille goes on that.
Does the apostille stamp itself need translating?
Usually yes — the institution has to be able to read the entire document, certification wording included. If a country requires otherwise, we account for that in the formatting.
How should a child's name be spelled?
As in the child's international passport; if there is no passport yet, consistently with the parents' documents. A single differing letter is enough for a file to be rejected.
How long is an apostille valid?
The apostille itself does not expire, but institutions often require the document or its translation to be no more than three or six months old. Confirm the limit with the body you are submitting to.